Leinster Orienteering Council

Constitution

2nd July 2002

1 TITLE
The Council shall be known as the Leinster Orienteering Council (L.O.C.) hereinafter referred to as the Council.

2 PURPOSE and RESPONSIBILITIES
The purpose of the Council shall be to encourage, promote and control the sport of Orienteering in Leinster.

The Council shall be responsible for :-
a) Representing Leinster to the Irish Orienteering Association.
b) Nominating teams to represent Leinster at Orienteering competitions.
c) Establishing and organising Leinster Orienteering Championships.
d) Co-ordinating the activities of its constituent members.
e) Establishing, publishing and enforcing such bye-laws as are felt will be beneficial to the affairs of the Council.
f) Encouraging social activities among members.
g) Determination of fixtures within Leinster.
h) Collection of event levies and other levies on behalf of the Association.
i) Generation of funds for use at regional level.
j) Co-ordination of club and regional-level coaching within Leinster.
k) Development of schools and junior orienteering.
l) Development of clubs within Leinster.
m) Public relations and promotion of orienteering.
n) Maintenance of technical standards.
o) Fulfilment of administrative responsibilities to the IOA Executive and to orienteering clubs within Leinster.

3 MEMBERSHIP
Membership of the Council each year is open to:-
a) Specialist Orienteering Clubs, either open or closed, as defined by the Rules of Orienteering.
b) Non-specialist organisations who include Orienteering as part of their activities.
Affiliated bodies must pay their annual affiliation fees to the Irish Orienteering Association to remain in good standing.

4 MANAGEMENT
4.1 Leinster Council
a) The affairs of the Council shall be conducted by a Leinster Council. Membership of the Council shall be as defined in paragraphs 6.2, 8.4, 8.5, 8.6, and 8.7 of the Irish Orienteering Association’s constitution. These paragraphs state :- 6.2 Regional Councils, which shall be subordinate to, and which shall report to the Executive Committee, shall conduct regional affairs; 8.4 Each Regional Council shall be comprised of representatives of orienteering Clubs from within the region, elected at Regional Council AGM.. 8.5 Each orienteering club within a region, whether specialist or non-specialist, open or closed, is entitled to at least one representative on the Regional Council. If during the normal course of elections at a Regional AGM, a club fails to have a representative elected to the Council, it may nominate a representative to serve as an Ordinary Member of the Council. 8.6 Orienteering Clubs with more than 100 registered members in the previous year shall be entitled to a second representative on the Regional Council. 8.7 No orienteering club shall have more than three representatives on a Regional Council.

b) The Leinster Council shall meet at least once each calendar year. An Annual Council meeting shall be held between the first week in June and the third week in July each year. At this meeting reports will be made by the officers of the Council and elections shall be held to appoint officers and representatives for the following year.

c) Each representative at a Council meeting shall have one vote, except that group members of orienteering clubs (as defined by paragraph 4.12 of the I.O.A. Constitution) and Associate members of the I.O.A. shall not have voting rights at the Leinster AGM. A quorum at all Council meetings shall be not less than one third of the total number of members entitled to vote at the meeting. In the event of a quorum not being reached the meeting shall be adjourned to a convenient time and place determined by the members present, the members present at such an adjourned meeting (being not less than two) shall constitute a quorum.

d) Any decision of the Leinster Council may be reviewed by the Central Council of the Irish Orienteering Association and on such review may be varied or rescinded but shall be binding in Leinster unless and until so rescinded.

e) The Honorary Secretary or other appropriate member shall at all Council meetings maintain a record of the business of the meeting and the names of those present.

f) The Council must meet at the request of:-
1. The Executive Committee
2. Any specialist member body
3. The Chairperson
4. The Central Council of the Irish Orienteering Association

g) The Annual Council meeting shall be open to all members of affiliated bodies. Any other Council meetings may be open or closed at the discretion of the body or person calling the meeting.

h) The Council shall have the power to delegate their responsibilities to Committees, the members of which need not be members of the Council.

4.2 The Executive Committee

An Executive Committee shall be elected at the Annual Council meeting to run the affairs of the Council for the following year. The membership of the Executive Committee shall consist of:-
1. Chairperson
2. Honorary Secretary
3. Honorary Treasurer
4. Fixtures Secretary
5. Junior Affairs Officer
6. Mapping Co-ordinator

The Chairperson shall be a member of the Council and shall preside over all Council Meetings. The Chairperson shall not serve for more than three consecutive years.

If the post of any officer becomes vacant during the year the committee shall have the power to appoint a replacement.

4.3 Finance

The financial year shall be from 1st June to 31st May each year. The accounts of the Council shall be balanced to the 31st May each year and submitted, after independent audit, to the Annual Council meeting. All payments from the Council’s funds shall be by cheque drawn on the Council’s bank account and signed by any two of three designated executive committee members.

4.4 Notices

Notices shall be sent to the secretaries of affiliated bodies.

The minimum requirement for notices shall be as follows:-

Annual Council Meeting 20 days

Other Council Meetings 30 days

5 AMENDMENTS TO THE CONSTITUTION

Amendments to the Constitution can be made at any Council Meeting. Notice of proposed amendments shall be received in writing by the Honorary Secretary at least 20 days before the meeting and circulated to affiliated bodies at least 10 days before that meeting.

The Constitution of the Council shall at all times be subject to the overriding authority of the Irish Orienteering Association’s Constitution. Any clauses which are found to be in direct conflict with the Constitution of the Irish Orienteering Association shall be void.

Amendments to the Constitution shall require the approval of a simple majority of those present at a General Meeting of the Leinster Council.

6 DISSOLUTION

In the event of the dissolution of the Council any assets thereof shall be disposed of in accordance with the purposes of the Council as defined in clause 2.

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